PAC - Instructor Guidebook -Forms | College of Health and Human Sciences

Forms

Incomplete or Change of Grade forms need to be acquired in the department office

Class Lists

As of this writing, class lists are still generated by the Registrar’s Office and distributed to departments twice during the term. The first list is received just prior to the start of classes; the second is received during the third week of the term. In PAC we prefer that the instructor use the online class lists available to them through Blackboard or Employee Online Services. Class lists should be checked frequently the first two weeks to assess availability for students wanting to add. A student may not continue to come to class after the second week unless enrolled. It is the instructor’s responsibility to monitor this. Nonregistered students are not permitted to attend class after the second week of the term except as an invited guest. The online list should be checked carefully after the seventh week to monitor any students who may have withdrawn. These students are not allowed to continue to attend class.

Accident Report Form

This is an inter-department injury report form, and must be completed at the time of the student’s injury. The back of the form is completed by the student, and it may not be appropriate to have the student complete this portion immediately. You may request this form from the PAC secretary, or it can be found online. Upon its completion, it is to be returned to the PAC secretary for filing. All student injuries must be reported. It is suggested that you keep the form with your class materials.

Aerobic Excused Absences

Students registered in a dance or step aerobic class may make-up a missed session by submitting an Aerobic Excused Absence form to the make-up session instructor. If approved, the student attends the alternate section, and then returns the form to his/her aerobics instructor as verification that the missed class was made-up. Forms can be found in LH 200 or in LH 123.

Off Campus Service Application/Leave Request

This form is to be completed by the instructor if he/she will need to miss class due to an off-campus professional obligation. It must be filled out and submitted to the PAC Coordinator at least three days before the instructor leaves. The form requires the approval and signature of the PAC Coordinator. The department chair of NES will also need to approve and sign the form if any NES classes will be missed. The instructor is responsible for finding a qualified substitute and providing that information on the form. If the instructor’s absence would necessitate cancellation of his/her PAC class, then he/she is responsible for arranging for an alternative activity or class at another time. Typically students cannot be required to attend these alternative classes. This form is available in the PAC Office or Acrobat or Word.

PAC100 - Adapted Physical Activity

If a student is injured and is no longer able to continue with his/her regular activity class, he/she has the option of attending PAC 100, Adapted Physical Activity, in lieu of dropping or withdrawing from the class. The length of time the student attends the PAC 100 class depends on the type of injury incurred. The student and the instructor must communicate and determine what responsibilities the student will still have in the class. The PAC 100 instructor will notify the student’s instructor as to student’s attendance and participation in the adapted class. This form is available in the PAC Office and as an Adobe pdf. It is suggested that the instructor have this form available with his/her class materials.

Removal of Incomplete/Change of Grade Forms

This form is used when an instructor has given a student an “I” (Incomplete) grade as a final grade at the end of the term. The “I” grade is used if a student is passing the course but has not completed a minor portion of the class. The instructor and student must be clear as to what work needs to be completed and the date for which it must be completed. A maximum of five classes may be made up with an Incomplete. After the student submits the missed work, the instructor will then complete a “Removal of I” form, which may be obtained from the PAC Office. This form can either be given to the PAC secretary or taken directly to the Registrar’s Office in Kerr Administration. It cannot be given to the student to be turned in. If the student fails to make-up the missed work, the “I” remains on the student’s permanent record indefinitely, or the instructor may submit the grade the student actually earned.

Student Assessment of Teaching

Course evaluations arte required for all Physical Activity Classes. Course evaluation packets are made up and distributed by the PAC office staff. Typically, the staff will send an email to each instructor asking for the date they wish to receive the forms. Completed forms are returned to the PAC office (Langton Hall 123).

Two separate forms are used in course evaluations. One is a computer questionnaire and the student simply blacks out the bubble corresponding to the questions. The instructor may insert questions for evaluation. These questions are either provided to each student on a separate page or are written on a board for all students. The second form is provided to the student to give a written feedback to the instructor concerning the course. At the end of the term, the computer questionnaire is sent to the Computer Center for computation. The computer results are then given to the instructor. A copy of these results, are also kept in the chair’s office for perusal by the PAC coordinator and/or department chair. The written evaluations are given directly to the instructor after grades have been turned in to the Registrar’s office, and only he/she is allowed to see them.

Closed Class Permission (First Week)

If the class is closed, instructor permission is required for the student to add it. Instructors complete this form and send the student to the PAC Office to turn it in. The student will still need to go online and add the class once the PAC secretary has entered the student’s ID number. The instructor must monitor the class list to see that this is done. Generally, the PAC Office does not accept forms until the first week.

Second Week Add Forms

Beginning the second week of the term, the student must take this form to the Registrar’s Office. It requires the signature of the instructor and the stamp of the PAC coordinator. Forms can be obtained from the PAC or Registrar Offices.

Course Restriction Waiver/Time Conflict Form

This form is used most often in PAC when there is a time conflict which prevents a student from registering online for a PAC. The instructor must give approval for this override as it may affect the student’s participation. As with the Closed Class Form, the student must still register for the class online once the PAC secretary has cleared his/her student ID. This form is available from the PAC office.

Schedule Cards

Please fill out and post one copy of your individual work schedule including office hours on your office door. A second copy is given to the PAC office so that the secretary knows when you will be available for student consultations. You may access your schedule online through Employee Online Services. Schedule Card in Excel.

PAC Schedule Preparation

Well in advance of the beginning of the term instructors are asked to complete a form indicating their availability to teach. Instructions are provided on the form. It will be sent to you via hard copy and is also available at Adobe Acrobat or Microsoft Excel.

Course Withdrawal

Approval by the department or instructor is not needed for a student to withdraw from a course. Instructors should carefully monitor their online class list after the seventh week of the term to identify students who have withdrawn. When grade rosters are printed, students who have withdrawn from a class have a pre-printed W by their name. Do not assign a W to any student even if that student has stated that he/she is withdrawing from a class. Students are required to submit a withdrawal form to the Registrar’s office and only that office may assign a W grade.

S/U Grade

Theoretically, instructors are not to know if a student is taking a class for satisfactory/unsatisfactory grading. On the grade roster, the instructor will give a letter grade. If the student has elected S/U grading the Registrar’s office will automatically convert the letter grade to either S or U. A letter grade of C- or above will result in a satisfactory grade; a letter grade of D+ or below will result in an unsatisfactory grade.

Petitions

Various situations require that a student complete a petition. In PAC the common situations are: the student forgot to drop or withdraw from a class or the student forgot to register after having his/her ID cleared for registration of a closed class. The instructor’s signature and comments are required. It is the student’s responsibility to acquire this form from the Registrar’s Office.

9/6/2004


	Limit results to this site.		Health and Human Sciences » Exercise and Sport Science » Physical Activity Courses » PAC Instructor Guidebook » Forms. Forms Incomplete or Change of Grade forms need to be acquired in the department office Class Lists As of this writing, class lists are still generated by the Registrar’s Office and distributed to departments twice during the term. The first list is received just prior to the start of classes; the second is received during the third week of the term. In PAC we prefer that the instructor use the online class lists available to them through Blackboard or Employee Online Services. Class lists should be checked frequently the first two weeks to assess availability for students wanting to add. A student may not continue to come to class after the second week unless enrolled. It is the instructor’s responsibility to monitor this. Nonregistered students are not permitted to attend class after the second week of the term except as an invited guest. The online list should be checked carefully after the seventh week to monitor any students who may have withdrawn. These students are not allowed to continue to attend class. Accident Report Form This is an inter-department injury report form, and must be completed at the time of the student’s injury. The back of the form is completed by the student, and it may not be appropriate to have the student complete this portion immediately. You may request this form from the PAC secretary, or it can be found online. Upon its completion, it is to be returned to the PAC secretary for filing. All student injuries must be reported. It is suggested that you keep the form with your class materials. Aerobic Excused Absences Students registered in a dance or step aerobic class may make-up a missed session by submitting an Aerobic Excused Absence form to the make-up session instructor. If approved, the student attends the alternate section, and then returns the form to his/her aerobics instructor as verification that the missed class was made-up. Forms can be found in LH 200 or in LH 123. Off Campus Service Application/Leave Request This form is to be completed by the instructor if he/she will need to miss class due to an off-campus professional obligation. It must be filled out and submitted to the PAC Coordinator at least three days before the instructor leaves. The form requires the approval and signature of the PAC Coordinator. The department chair of NES will also need to approve and sign the form if any NES classes will be missed. The instructor is responsible for finding a qualified substitute and providing that information on the form. If the instructor’s absence would necessitate cancellation of his/her PAC class, then he/she is responsible for arranging for an alternative activity or class at another time. Typically students cannot be required to attend these alternative classes. This form is available in the PAC Office or Acrobat or Word. PAC100 - Adapted Physical Activity If a student is injured and is no longer able to continue with his/her regular activity class, he/she has the option of attending PAC 100, Adapted Physical Activity, in lieu of dropping or withdrawing from the class. The length of time the student attends the PAC 100 class depends on the type of injury incurred. The student and the instructor must communicate and determine what responsibilities the student will still have in the class. The PAC 100 instructor will notify the student’s instructor as to student’s attendance and participation in the adapted class. This form is available in the PAC Office and as an Adobe pdf. It is suggested that the instructor have this form available with his/her class materials. Removal of Incomplete/Change of Grade Forms This form is used when an instructor has given a student an “I” (Incomplete) grade as a final grade at the end of the term. The “I” grade is used if a student is passing the course but has not completed a minor portion of the class. The instructor and student must be clear as to what work needs to be completed and the date for which it must be completed. A maximum of five classes may be made up with an Incomplete. After the student submits the missed work, the instructor will then complete a “Removal of I” form, which may be obtained from the PAC Office. This form can either be given to the PAC secretary or taken directly to the Registrar’s Office in Kerr Administration. It cannot be given to the student to be turned in. If the student fails to make-up the missed work, the “I” remains on the student’s permanent record indefinitely, or the instructor may submit the grade the student actually earned. Student Assessment of Teaching Course evaluations arte required for all Physical Activity Classes. Course evaluation packets are made up and distributed by the PAC office staff. Typically, the staff will send an email to each instructor asking for the date they wish to receive the forms. Completed forms are returned to the PAC office (Langton Hall 123). Two separate forms are used in course evaluations. One is a computer questionnaire and the student simply blacks out the bubble corresponding to the questions. The instructor may insert questions for evaluation. These questions are either provided to each student on a separate page or are written on a board for all students. The second form is provided to the student to give a written feedback to the instructor concerning the course. At the end of the term, the computer questionnaire is sent to the Computer Center for computation. The computer results are then given to the instructor. A copy of these results, are also kept in the chair’s office for perusal by the PAC coordinator and/or department chair. The written evaluations are given directly to the instructor after grades have been turned in to the Registrar’s office, and only he/she is allowed to see them. Closed Class Permission (First Week) If the class is closed, instructor permission is required for the student to add it. Instructors complete this form and send the student to the PAC Office to turn it in. The student will still need to go online and add the class once the PAC secretary has entered the student’s ID number. The instructor must monitor the class list to see that this is done. Generally, the PAC Office does not accept forms until the first week. Second Week Add Forms Beginning the second week of the term, the student must take this form to the Registrar’s Office. It requires the signature of the instructor and the stamp of the PAC coordinator. Forms can be obtained from the PAC or Registrar Offices. Course Restriction Waiver/Time Conflict Form This form is used most often in PAC when there is a time conflict which prevents a student from registering online for a PAC. The instructor must give approval for this override as it may affect the student’s participation. As with the Closed Class Form, the student must still register for the class online once the PAC secretary has cleared his/her student ID. This form is available from the PAC office. Schedule Cards Please fill out and post one copy of your individual work schedule including office hours on your office door. A second copy is given to the PAC office so that the secretary knows when you will be available for student consultations. You may access your schedule online through Employee Online Services. Schedule Card in Excel. PAC Schedule Preparation Well in advance of the beginning of the term instructors are asked to complete a form indicating their availability to teach. Instructions are provided on the form. It will be sent to you via hard copy and is also available at Adobe Acrobat or Microsoft Excel. Course Withdrawal Approval by the department or instructor is not needed for a student to withdraw from a course. Instructors should carefully monitor their online class list after the seventh week of the term to identify students who have withdrawn. When grade rosters are printed, students who have withdrawn from a class have a pre-printed W by their name. Do not assign a W to any student even if that student has stated that he/she is withdrawing from a class. Students are required to submit a withdrawal form to the Registrar’s office and only that office may assign a W grade. S/U Grade Theoretically, instructors are not to know if a student is taking a class for satisfactory/unsatisfactory grading. On the grade roster, the instructor will give a letter grade. If the student has elected S/U grading the Registrar’s office will automatically convert the letter grade to either S or U. A letter grade of C- or above will result in a satisfactory grade; a letter grade of D+ or below will result in an unsatisfactory grade. Petitions Various situations require that a student complete a petition. In PAC the common situations are: the student forgot to drop or withdraw from a class or the student forgot to register after having his/her ID cleared for registration of a closed class. The instructor’s signature and comments are required. It is the student’s responsibility to acquire this form from the Registrar’s Office. 9/6/2004